Guess Who’s RSVPing for Dinner

So, we decided we were going with an online rsvp. I knew what I wanted–to get the name and meal preference of each guest, ideally on the same line.

Initially, I wanted something like this, where guests could fill in their name and select a corresponding meal choice.

Name Can you make it? Salmon Beef Lasagna Kids Meal (?)

Unfortunately, that’s two conditionals in one line (name and response) and it didn’t look like that would work.

I headed for Google Forms to see what I could do, but they mostly looked like this:

G Form RSVP

Via Google Templates

With a list of “Name” “Are you coming” “How many Peeps” “Guest 1 name” “Guest 1 entree” “Guest 2 name” all the way down to 4 guests. Others let you respond over and over and over, once for each person. Other templates put one big space and asked you to just fill in all the guests names and each guests meal preference, like this one.

Sigh. So clunky.

Not what I was hoping for. Shamrock suggested Survey Monkey, but it was more of the same. No thanks. I was frustrated–I wanted to do it right, and I didn’t like the looks I was finding. So Shamrock stepped in, and took it away. He would either figure it out or code what I wanted (maybe he just told me that to make me feel better? Who knows?).

And he found it!

rsvpify

Image via RSVPify on Facebook

It was magical and unicorns! Ok, maybe not all that, but it was pretty darn close to exactly what I was looking for. (All images from rsvpify.com demo.)

rSVPify1

It starts with asking for your email and the number in your party.

RSVPify2

The next screen populates with the number of guests in the party (so you get only as many blanks as you asked for–for whatever odd reason, I thought this was the best.) On a paper RSVP if you want to know what each person’s entree choice is, you have to have a blank for each person. But what if there are 3 guests? Or 4? You need a bunch of designs or blank lines, and I didn’t like either.

You enter each guests first and last name, then select “Accepts” or “Declines” (can you customize these? Possibly.) and an entree choice for accepting guests. Then guests submit to the final screen.

RSVPify3

Their demo shows a dropdown, a free response (which songs would you like to hear), a check box (which hotel are you staying at) and an additional field for notes to the bride & groom.

The pro version allows you to ask as many questions as you like, but we went with the free-ninety-nine version, which gives you one. We went with: “Which songs will get you dancing? Any notes for the bride and groom?” The pro version would be great if you wanted to manage several events, but we only have a wedding, so we’re good to go with this. [Note: This was a mistake. We should have gone with the monthly or pro version.]

The site also has all kinds of summary tools that should be handy once RSVPs are done.

The free version requires a new window to open, and we tried to work around that, but the form only 95% worked–most people could rsvp but some browsers had issues. (It took us a little while to realize there was an actual issue–our mom’s reported it, so we thought the issue was, you know, moms. It wasn’t.) I guess we’ll find out when the deadline passes who thought they rsvped and didn’t.

Shamrock thought people may be less likely to rsvp with an online system (and we did give our phone number, which a few people used), but I’m not so sure. Our rsvp date is almost here, so I’ll follow up after that with our rsvp breakdown and how this actually went down for us.

How did you do RSVPs? Anyone else try online?

 

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